Keeping Your School Community
Safe and Engaged
And 100+ digital workflows to assist September’s return to school
Thought Leadership Webinar
With Phil Weinberg
5 Ways Operoo Can Help
COVID-safe Processes
Resources and Workflows
Preparing for Reopening
Recording: A COVID-safe return to the classroom
A discussion with Phil Weinberg
In preparation for the return to face-to-face learning this September and beyond, schools must be equipped for the challenges of operating amidst the ‘new normal’ of COVID-19. But, balancing these needs should not detract from the core mission: Educating young people.
Watch as former NYCDOE Deputy Chancellor, Phil Weinberg, discusses how to both effectively and efficiently implement the strategies, safeguards, check-list items and systemized processes needed to manage a safe and productive return to the classroom. Operoo President, Peter Bencivenga, then demonstrates some real-world solutions that schools are already using to meet these demands.
Download: Webinar presentation slides HERE >
Considerations include verifying the health of all on-school arrivals, driving strong and correct participation during flexible class scheduling, communicating with your school community, collecting and acting on feedback, as well as tracking and reporting illness.
Managing Your Return to the Classroom:
5 Ways Operoo Can Help
For educators, parents and students alike, Coronavirus presents the biggest challenge ever faced by modern schooling systems. Discover 5 ways Operoo’s School Operations Platform can help you manage and automate five fundamental COVID-safe digital workflows:
1. Daily Student and Staff Health Attestation (Check-Ins)
Automatically distribute digital Health Check-In forms to all parents and staff. Log the intention of teachers and pupils to participate in on-campus learning each morning, verify the health of every recipient, and trigger follow-up communications if unexpected absenteeism occurs or illness is reported.
2. Visitor Approval Requests
Ensure only authorized visitors are permitted on-site and track all daily attendance in order to support potential contact tracing.
3. Contact-Free Building Entry Permission and Form Submission
With QR Code enabled forms, create a QR Wall outside your General Office to ensure contact-free submission of all school forms and that unexpected drop-ins are tracked and comply with Health Check-Ins.
4. Reopening Protocols and Surveys
Easily communicate — and seek acceptance of — school coronavirus protocols before school reopens. Then, request and analyze feedback from your parents, students and staff to assess and modify your COVID-safe timetabling and operating practices.
5. Flexible Scheduling Groups and Letters
Easily segment students into groups based on flexible COVID-ready schedules. Then, set-up automatic reminders to notify parents and students about the days and times they’re required to report to school. Be confident that the right people are in the right buildings on the right days, while ensuring pupils remain engaged with modified learning schedules.
Useful Resources
Below, you can find useful resources our webinar panelists have harnessed and developed, Operoo and its partners have compiled, as well as additional Operoo workflows to help you digitally manage your educational and operational processes during the COVID-19 pandemic:
NYC School Workflows
Built in Operoo for September
Below is an active list of workflows built by NYC schools in Operoo
as they prepare to return for September 2020. Operoo can be used to streamline all of your routine operational tasks with automated workflows for parents, staff, students and payments.
Parent Workflows
Blue Cards
Media Consent Form
Field Trip Permission Slips
Lost Metro Cards
Absence Notes
Parent Teacher Conference Registration
Tutoring Registration
After School Program Registration
Discipline Contracts
Cell Phone Contracts
Class Contracts
Event Registration
Injury Reports
Student Parent Handbooks
PSAL Athletic Forms
Parent Opt Out Forms
Parent Surveys
Parent Consent Forms
Student Onboarding
Newsletters
Memos
Proof of Residency
Health Forms
Staff Workflows
Receipt of Chancellor’s Regulations
Teachers Choice
Circular 6 Request
Supply Request
Room Request
Professional Development Tracker
Trip Plan Approval
Teacher Observation Selection
Personal Time Off
Personal Emergency Contact Card
Technology Repair Request
Building Maintenance
Reimbursement Request
Teacher Preference Sheets
Teacher Surveys
Teacher Self Reflection
Volunteer Request
Laptop Cart Management
PA Announcement
1 to 1 Device Initiative
Copy Center Request
Student Workflows
Course Requests
Club Registration
Event Registration
Student Surveys
Student Elections
Student Sign Ups
Guidance Meetings
Technology Request
Payment Workflows
Field Trip Payment Management
Event Tickets
Uniform Purchasing
Shopping Cart Purchasing
Senior Dues
Athletic Fees
Donations
Yearbook Boosters
Locker & Gym Uniforms
AP Exam Payment
Student Dances
Books and Supplies
Resources and Case Studies
Be ready when you reopen
We’ve helped over 150 NYC schools implement 100+ automated workflows — from digital Blue Cards, to paperless student onboarding and staff reimbursement requests — to streamline day-to-day operations and manage a COVID-safe return to the classroom. Read about some of their success stories, as well as our summaries of New York State and CDC guidelines for reopening schools, below.
1. Case study: PS8 – The Robert Fulton School
Hear how Robert Fulton Elementary used digital Blue Cards and embraced process automation technology to eliminate manual tasks and focus resources on digital form workflows to drive strong school-wide participation — even during a pandemic. Access the full case study HERE >
2. Case study: Staten Island Technical High School
See how Staten Island Tech worked with Operoo to digitize and automate staff processes, reducing the manpower required to perform them by 75%, while taking each workflow online.
Access the full case study HERE >
Webinar recording: Staten Island talks automating staff processes HERE >
3. Case Study: Elias Bernstein Intermediate School 7
Learn how Elias Bernstein worked with Operoo to automate paper processes, enhance student participation, increase parent engagement, and bring its school community together.
Access the full case study HERE >
Webinar recording: IS7 talks automating school trips and student onboarding HERE >
4. Case Study: Maury County School District
How a school district transformed its manual, paper-based Kindergarten registration process – by deploying a seamless digital-only workflow – to enable self-service, contact-free registration all year round. Access the full case study HERE >
5. Webinar recording: Transitioning to Virtual Schooling
Chances are, you’ll be delivering a hybrid of face-to-face and remote learning come September. Listening to this webinar recording to hear how five renowned NYC Principals transformed their schools from brick-and-mortar facilities into online education providers within days.
Access the recording HERE >
