How a school district transformed its manual, paper-based Kindergarten registration process – by deploying a seamless digital-only workflow – to enable self-service, contact-free registration all year round.

A School District Case Study:
Automating Kindergarten Registration

Maury County School District

Superintendent for Maury County School District in Tennessee, Dr Christopher Marczak, embraces the 24/7 nature of his job. He’s always thinking about better ways to connect Maury County’s school communities and improve access to education for its 13,000+ students across its 21 schools. Dr Marczak looks for innovative, technology-driven solutions to achieve those outcomes.

In 2017, he partnered with Operoo and its School Productivity and Process Automation Platform as part of the district’s Digital Integration Plan for Learning on Mobile and Accessibility (DIPLOMA). This enabled Maury County to digitize the distribution and collection of permission slips for its district-wide student laptop program, eliminating 36,000 paper forms from just one process – and a lot of stress and inefficiency – for parents and school staff alike. Since then, the Operoo – Maury County partnership has deepened, enabling the district to digitize and streamline other day-to-day tasks and workflows in a consistent manner across its schools.

When the Coronavirus Crisis hit, Dr Marczak knew Maury County’s traditional paper-based registration process for incoming Kindergarten and Pre-Kindergarten students wasn’t viable. Instead, he pushed Operoo to develop an industry leading, 100 percent digital, solution that would make Pre-K – K registration in Maury County a breeze – throughout the COVID-19 pandemic and beyond.

Maury County Results Summary Banner

We’ve already had 326 registrations for Kindergarten and 124 registrations for Pre-Kindergarten. If we weren’t using Operoo, that number would be zero.

Dr Christopher Marczak, Superintendent
Maury County School District, Tennessee

Eliminate paper
Save time
Save Money
Reduce Risk

The Wasted Millions on US Student Registration

It’s time to digitize, streamline and automate

The tip of a very expensive iceberg

Traditional, resource-intensive student registration takes hours to complete, sheet after sheet of paper, and a huge team of teachers and administrators, which all costs money. Estimates indicate that the average US school spends a staggering $45,017 on the administrative costs associated with processing just the paper-based elements of student registration applications each year.

But, this is just the tip of a very expensive iceberg. We have not included costs that derive from chasing down child information from parents, communicating with pre-registered families, manual data entry and management, student on-boarding, or the many other activities associated with the registration process.
Then, there’s the year-round costs of inefficient paper-based student, staff and parent processes.

 

Beyond Student Registration

Did you know that the average US school spends over $70,000
on processing paper forms throughout the school year?

Digitizing and automating school forms and workflows ensures you’re not wasting limited budgets on repetitive, manual tasks.

CareMonkey ROI Calculator

6 Ways to Transform Your Student Registration and Onboarding Processes with Operoo

With Operoo, you can digitize and automate your school’s most important registration and onboarding processes: From the all-important distribution and collection of forms, manual data wrangling and communicating with prospective families, to on-boarding new and returning students.

1. All your registration and school forms ready-to-go

Digitally distribute and collect all required forms, with Operoo’s ready-to-send pre-built forms.

2. Automated tracking and reminders

Don’t waste effort calling and emailing parents over unreturned forms. Track response rates and let Operoo do the chasing for you.

3. Get more responses in less time with multilingual & mobile access

Empower parents to complete forms using their language and device of their choice.

4. Seamlessly communicate with pre-admitted and existing families

Send automated, group and personalized digital communications to parents of pre-admitted students with zero manual effort.

5. Eliminate data double-handling with PDF mapping

Automatically map Operoo forms to official DOE PDF form templates. Stop asking parents to fill out the same forms come September.

6. Trigger all new student on-boarding requests upon enrolment

Operoo will programmatically trigger all new student on-boarding requests upon enrolment, removing student registration bottlenecks.

Additional Operoo Workflows

Eliminate paper and manage your school digitally

Operoo can be used to streamline all your routine operational tasks, with automated workflows for parents, staff, students and payments.
Bring your student registration process, and all your day-to-day school tasks and workflows, into the digital age.

Parent Workflows

Blue Cards

Media Consent Form

Field Trip Permission Slips

Lost Metro Cards

Absence Notes

Parent Teacher Conference Registration

Tutoring Registration

After School Program Registration

Discipline Contracts

Cell Phone Contracts

Class Contracts

Event Registration

Injury Reports

Student Parent Handbooks

PSAL Athletic Forms

Parent Opt Out Forms

Parent Surveys

Parent Consent Forms

Student Onboarding

Newsletters

Memos

Proof of Residency

Health Forms

Staff Workflows

Teacher Observation Selection

Personal Time Off

Personal Emergency Contact Card

Technology Repair Request

Building Maintenance

Reimbursement Request

Teacher Preference Sheets

Receipt of Chancellor’s Regulations

Teachers Choice

Circular 6 Request

Supply Request

Room Request

Professional Development Tracker

Trip Plan Approval

Teacher Surveys

Teacher Self Reflection

Volunteer Request

Laptop Cart Management

PA Announcement

1 to 1 Device Initiative

Copy Center Request

Student Workflows

Course Requests

Club Registration

Event Registration

Student Surveys

Student Elections

Student Sign Ups

Guidance Meetings

Technology Request

Payment Workflows

Field Trip Payment Management

Event Tickets

Uniform Purchasing

Shopping Cart Purchasing

Locker & Gym Uniforms

AP Exam Payment

Student Dances

Books and Supplies

Senior Dues

Athletic Fees

Donations

Yearbook Boosters

Public Workflows

Student Pre-Admissions

Expressions of Interest

Open House Registrations

Anonymous Feedback

Order Forms

Uniform Purchase Requests

Private Requests

Public Donations

Volunteer Sign-Ups


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