Keeping Your School Community Safe and Engaged
Managing a successful resumption of face-to-face learning
In preparation for the return to face-to-face learning this September and beyond, schools must be equipped for the challenges of operating amidst the ‘new normal’ of COVID-19. But, balancing these needs should not detract from the core mission: Educating young people.
Join Operoo (formerly CareMonkey) as we discuss how to effectively address official reopening guidelines, incorporate NHS recommendations and prepare for Ofsted visits. Implement the strategies, safeguards and systemised processes needed to manage a safe and productive return to the classroom. We’ll then demonstrate some real-world digital solutions that schools can use to efficiently meet these demands.
Thursday 27th August 2020
1pm – 2pm, London BST
Limited seats available: This session takes a maximum of 100 registrants.
Act now to avoid disappointment.
Considerations include verifying the health of all school arrivals, driving strong and accurate participation (particularly during staggered returns and segmented ‘bubble’ groups), communicating new procedures with your school community (such as social distancing and hygiene practices), collecting and acting on feedback, as well as monitoring and reporting illness.
New to Operoo? See how we’ve helped schools throughout the UK implement 100+ automated workflows — from digital medical & emergency contact information, to paperless student enrolment, attendance tracking, and staff reimbursement or leave requests — streamlining day-to-day operations and managing a COVID-safe return to the classroom.
About The Webinar
Why attend?
This webinar will outline, discuss and demonstrate COVID-safe digital workflows, including:
1. Daily Student and Staff Health Check-Ins:
Automatically distribute digital Health Check-In Forms to all parents and staff at recurring intervals. Log the intention of teachers and pupils to participate in in-school learning each morning and verify the health of every recipient.
2. Communicating Positive Test Cases:
Set-up automated communications to quickly notify affected stakeholders — including staff, students, parents and your local health protection team — if unexpected absenteeism occurs or illness is reported.
3. Managing Positive Test Cases and Symptomatic Individuals:
Use digital Medical Incident Forms to log all Sick Bay visits, symptoms and treatment provided. Distribute Illness Reports and further instructions (such as self-isolation requirements) to parents, staff and students. Automatically send a digital Test Result Form, requesting the outcome of COVID testing, to determine necessary next steps or suitability for reintegration into face-to-face learning.
4. Third-party Contact Tracing Forms:
Track and control on-site traffic with Visitor Approval Requests or Early Sign-Out Forms, and know how all on-site learners arrived at school via a Transportation Form, in order to support contact tracing efforts.
5. Contact-free Building Entry Permission and Form Submission:
With QR-code-enabled forms, create a QR Wall outside your School Office to ensure contact-free submission of all school forms and that unexpected drop-ins are tracked and comply with Health Check-Ins.
6. Reopening Protocols and Surveys:
Easily communicate — and seek acceptance of — school coronavirus protocols before you reopen. This may include new social distancing and sanitising practices, PPE requirements, school drop-off / pick-up procedures, as well as staggered start and finish times. Then, request and analyse feedback from your parents, students and staff to assess and modify your COVID-safe timetabling and operating practices.
7. ‘Bubble’ Scheduling and Attendance Request Notifications:
Easily segment students into groups based on COVID-ready ‘bubble’ schedules. Then, set-up automatic reminders to notify parents and students about the days and times they’re required to report to school. Be confident that the right people are in the right buildings on the right days, while ensuring pupils remain engaged with modified learning programs.
8. Reporting Absenteeism and Clinically Vulnerable Leave Requests:
Provide a contact-free, self-service, mechanism for staff, students and vulnerable parties to justify absence and attach supporting evidence. This is particularly critical with the reintroduction of mandatory attendance.
9. COVID-19 Risk Assessments and Ofsted Readiness Reports:
Digitally record identified risks in order to manage them and demonstrate control measures deployed — from education visits and lunchroom protocols, to hygiene and social distancing practices.
10. Extra-curricular Re-engagement Forms:
Digitally survey parents to gauge demand and prepare for school breakfast and after-school programs ahead of resumption in the Autumn term.
UK School Workflows
But, it’s not just COVID-specific processes and day-to-day operational tasks that schools need to manage in a contact-free, COVID-safe manner. Below is a list of workflows built by UK schools, in collaboration with Operoo, as they prepare to return for September 2020.
Student Policies / Documentation
ICT Acceptable Use Agreement
Media Consent Form
Photographic Consents
Home School Agreement
Inappropriate Mobile Phone Usage
Passport Details
Student Trip / Club
Permission Form for Event – Day
Permission Form for Event – Residential
Permission Form for Event – Overseas
After School Club Permissions
After School Club Proforma / Option
Sports / Team Permissions
Sports / Team Fixture Update
After School Club Proforma / Option
Staff Trip / Club
Field Trip Approval Form – Day
Field Trip Approval Form – Residential
Field Trip Approval Form – Overseas
Risk Assessment – Day
Risk Assessment – Overseas
Risk Assessment – Residential
Staff policies / Documentation
Media Consent Form
Inappropriate Mobile Phone Usage
Staff Policy Signing
Staff Onboarding
Staff Onboarding Information Request
Staff Onboarding Document Upload – drivers licence, dbs etc
Staff Leave Request Form
Staff Training Modules
Staff HR
Staff Medical Form
CPD / Training Application Form
Staff Direct Credit of Salary Form
Equipment Purchase Request Form
Supplies Purchase Request Form
Software Purchase Request Form
Logging IT / Network Tickets
Reimbursement Request Form
Staff Travel Ticket Request Form
Staff Damage and Defect Report
Job Application
Job Applicant Document Upload
Student Onboarding
Application Form
Passport Details
Finance Form
Pupil Premium Form
Free School Meals Application Form
Transport Confirmation
Student Registration
Student Results Upload
Travel Permissions
Student Handbooks
Data Sharing Consent
Direct Marketing Consent – for PTA
Student HR
Parent Teacher Interviews
Request for Staff Meetings (Parent)
Request for Staff Meetings (Student)
Subject Selection Interviews
School Fete Volunteers
Information Evening RSVPs
Student Absentee Form – Illness
Staff Leave Request Form
Administration of Medicine Permission
Newsletter Attachments
End of Term Collections
Exam Intervention / Tutoring Requests
More on Operoo and this Webinar
How do I join the webinar?
Upon completing your registration, you will receive a confirmation email, containing your unique registration link and outlining how to join the webinar. Please send your questions, comments and feedback to Operoo CMO, Lachlan James: ljames@operoo.com
Want to find out more?
Please don’t hesitate to contact us for additional information:
Operoo customers: Please contact your Customer Success Manager, Amanda Walsh: awalsh@operoo.com
New to Operoo? Please contact either Operoo’s UK Southern Director, Tom Owen (towen@operoo.com), or UK Northern Director, Tim Ambler (tim@operoo.com).
About Operoo (formerly CareMonkey)
Operoo is a School Operations and Productivity Platform.
Operoo is helping thousands of schools and other organisations around the world to eliminate slow, expensive and repetitive paper-based tasks. Operoo empowers schools to save time and resources by automating operational workflows, increasing staff productivity, parental engagement and student participation.
Streamline and digitise any school process, drastically reducing the associated costs: From permission forms, payments, and school trips; to medical information and emergency contacts, incident reporting, staff agreements, student onboarding and more. And, effectively communicate with staff, parents and your whole school community in over 100 languages with Operoo’s multi-language capability.
With Operoo, ensure every pound and every minute possible is focused on students, rather than wasting resources on operational inefficiencies.
For more information, visit www.operoo.com