Extracurricular Activity Management

Organise students, staff and parents by activity, class, team, department, medical conditions, volunteer type and more.

End-to-end extracurricular activity management.

Everything you need to manage extracurricular activities.

Schools need to manage many different groups. From subsets of students and staff, split across class and faculty lines; to a range of speciality groups — from sports teams, music ensembles, PTA volunteers and many, many more.

Operoo makes managing all of these groups a breeze. Easily create groups based on set criteria or predefined rules, profile data or responses to past communications. Features for managing activities include:

Activity planning and approval processes

Parent consent forms

Online payments

Blue Cards

Event documentation

Mobile roll calls

Incident Reporting


Manage the number of participants

Use activity selection forms with options that automatically cap out once the maximum number of participants has signed up. 

Make wait lists available for those who miss out on their preferred activities.

Activity planning and approval workflows

Never forgo another activity because planning and approval processes are too hard.

With Operoo, you can set-up unlimited approval workflows, with each step customized to your needs. 

Each person in the chain is instantly notified when action is required. And, staff members can monitor the progress of their activity application in real-time.

Drive equity and access with digital forms

Ensure high levels of parental engagement and student participation with Operoo. Automate the distribution of any request or form type. Quickly obtain sign-ups, parental consent, preferences, payments and more.

And, automated reminders chase inactive group members for you, delivering high response rates while avoiding the pain of manual follow-ups.

Effortlessly manage more activities, events, people and approval processes with Operoo.

Online Payments

Forget managing cash payments, parents can easily pay online while providing their consent.

It’s one less thing to worry about. 


Medical data – being prepared for emergencies

Student safety is the most important part of any school trip or activity. Operoo gives staff and other carers instant access to student medical conditions, emergency contacts and student care instructions — even when offline.

Know exactly what to do, who to call, and what to tell paramedics in an emergency.


Event documentation

Everything your supervisors need – instantly accessible from their mobile devices – even when they are offline.


  • Itineraries
  • Menus
  • Maps
  • Emergency Procedures
  • Any relevant documentation for the activity or an event

Mobile roll call

Keep track of student attendance and participation with the mobile roll.

Check students in an out as frequently as required.

Roll calls submitted by staff in the field are instantly available for viewing at school.

Incident Reporting

Mobile reporting required to successfully manage activities. Forget the paperwork.


  • Injury
  • Illness
  • Behavior
  • Accident
  • House Points


Coordinating and informing diverse groups of people is challenging. Easily ensure each person, in each group, is always up-to-date with Operoo.

Is the bus running late? Or maybe you have to postpone an activity due to inclement weather? Don’t panic.

While you can’t predict the unexpected, you can be ready for it. With Operoo group messaging capabilities, easily send an SMS, email or push notification to parents, guardians and other staff members.

What Our Customers Say About Us

Dr Christopher Marczak

SuperintendentMaury County School District

Creating, collecting and filing paper forms is painful for schools and parents. Operoo is a paperless solution that automates the entire process, including the time consuming task of chasing parents for missing forms!

Michael Watt

Principal, St Paul's Catholic Primary School

Operoo has totally changed the way we run our office. It has streamlined all of our processes to the point where our staffing needs have dropped. So we love Operoo. It’s changed our life.

Contact us today!

You've got nothing to lose - except for your paperwork headaches.

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