Paperless Field Trip Management

Plan, manage and run your field trips with confidence, efficiency and peace-of-mind in one seamless end-to-end workflow.

End-to-end trip management

Everything you need to plan and manage trips.


Trip planning and approval processes

Parent consent forms

Online payments

Medical data

Event documentation

Mobile roll calls

Incident Reporting


Trip planning and approval workflows

Never forgo another school trip because planning and approval processes are too hard.

With Operoo, you can set-up unlimited approval workflows, with each step customized to your needs. 

Each person in the chain is instantly notified when action is required. And, staff members can monitor the progress of their trip application in real-time.

Digital consent forms

Get faster response rates and stronger participation. Automated consent forms containing all the trip details are sent directly to parents.

Collect their signature and approval for their child to attend. 

Gather responses to any other questions in the form, making all data available to staff supervisors on the trip.

Online Payments

Forget managing cash payments, parents can easily pay online while providing their consent.

It’s one less thing to worry about. 


Medical data – being prepared for emergencies

Student safety is the most important part of any school trip or activity. Operoo gives staff and other carers instant access to student medical conditions, emergency contacts and student care instructions — even when offline.

Know exactly what to do, who to call, and what to tell paramedics in an emergency.


Event documentation

Everything your trip supervisors need – instantly accessible from their mobile devices – even when they are offline. 


  • Itineraries
  • Menus
  • Maps
  • Emergency Procedures
  • Any event documentation

Mobile roll call

Keep track of students while you’re on the trip with the mobile roll.

Check students in as frequently as required.

Roll calls submitted by staff in the field are instantly available for viewing at school.  

Incident Reporting

Mobile reporting required to successfully manage a trip. Forget the paperwork.


  • Injury
  • Illness
  • Behavior
  • Accident
  • House Points


Is the bus running late? Or maybe you have to postpone an event due to inclement weather? Don’t panic.

While you can’t predict the unexpected, you can be ready for it. With Operoo group messaging capabilities, easily send an SMS, email or push notification to parents, guardians and other staff members.

Reporting & Analytics

Everything you need to manage your trips. Slice and dice the data, compare acceptances and declines, manage non-responders, create charts, export data, search, sort and filter responses. 

It’s easy with Operoo.

What Our Customers Say About Us

Dr Christopher Marczak

SuperintendentMaury County School District

Creating, collecting and filing paper forms is painful for schools and parents. Operoo is a paperless solution that automates the entire process, including the time consuming task of chasing parents for missing forms!

Michael Watt

Principal, St Paul's Catholic Primary School

Operoo has totally changed the way we run our office. It has streamlined all of our processes to the point where our staffing needs have dropped. So we love Operoo. It’s changed our life.

Contact us today!

You've got nothing to lose - except for your paperwork headaches.

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